On paper notebooks in a digital world

Since the summer of 2011, I’ve carried a notebook with me.

It started as a way to journal on the go, but that was replaced by Day One pretty quickly. My use of paper notebooks evolved into a low-friction capture system for notes during phone calls, meetings and brainstorming sessions.

For a while, I stored them in a big Ziploc bag, but that didn’t scale for long. It was hard to go back and find notes later, and as work got busy, I was burning through notebooks pretty quickly. Before long, I had a stack of filled notebooks hanging around.

I started scanning my notebooks after about a year of using them heavily. By making high-res PDFs named by the dates the notebook was in use, it became easier to go back and find anything that hadn’t made it into OmniFocus or Evernote.

For physical storage, I sprung for the Field Notes Archival Wooden Box. It’s a luxury in a world where a shoebox would have worked just fine, but I like the way it looks on my bookcase.

In a digital world, there’s still a place for things like paper notebooks. They can’t cause distractions in meetings and don’t require Wi-Fi. While I try to be good and not have much just in a Field Notes notebook, if something is, I can get my hands on it later quickly.

Connected 20: The Illusion of Choice

This week, on Connected:

At the end of 2014, Stephen and Myke reflect on what proved to be a wild year in technology.

Come for jokes about Instagram, stay for a review of the most important new app of the year.

This episode was made possible by:

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NASA to hack Opportunity to fix memory issue

The BBC:

Mars rover Opportunity, which has been exploring the Red Planet for more than 10 years, is suffering from memory problems, Nasa has said.

The six-wheeled vehicle – not to be confused with Curiosity, which launched in 2011 – keeps resetting unexpectedly.

The Opportunity team thinks an age-related fault affecting the flash memory used by the robot is to blame.

It believes it has found a way to hack the rover’s software to disregard the faulty part.

It’s amazing that Opportunity is still working at all. Its sibling, Spirit sent its last communication to Earth in 2010, which was far longer than NASA’s original plans. Hopefully this fix can keep Opportunity rolling a bit longer.

The best Pinboard app for iOS

The hardest part of working on The Sweet Setup is keeping older reviews updated. The vast majority of the apps we look at receive updates on a regular basis, and sometimes, that march of progress means we need to revisit the whole thing.

iOS Pinboard apps have seen an incredible year, and as of today, we’ve chosen a new favorite: Pinner.

Breathe life into an old Mac

Editor’s Note: This is a guest post by Joe Caiati. Joe works as an IT professional in New York City. He maintains a weblog called dot info and calls Twitter his second home.


Depending on the year it was purchased or whether you configured it with top-tier specs, your once-current Mac’s performance may be less than desirable and at this point you could be facing those tough questions.

Luckily, older Macs are more flexible with hardware upgrades and coupled with third-party software, you can unlock features that Apple doesn’t support on older models. Here is how to get the most life out of an aging Mac.

Hardware

Most Macs sold before 2012 used spinning hard disk drives and RAM that are removable. Upgrading both of these parts alone will drastically improve the way your Mac performs, but there is some research involved and you want to make sure you are getting the right parts and tools. There are great benefits in upgrading these internals and I’ll be able to guide you through the process. [1]

(Don’t worry, I’m a professional. I’ve been an Apple Certified Mac Technician professionally for three years.)

Repairability

The most efficient way of keeping these costs low is to do these repairs yourself, but depending on the model of your Mac, certain repairs can seem complicated and you never want to start a repair if you aren’t sure that you can complete it. If you have a tech-savvy friend or can find a third-party Apple service provider to do this for a good price, it is worth it.

A great gage on whether your Mac is easy to repair is by visiting iFixit’s repair guides. They provided a score next to each type of repair from easy to difficult. Hard drives and RAM are normally the easiest things to replace on older Macs, but it doesn’t hurt to look through the guides, have the right tools and make sure you are conformable performing the repair.

RAM

There are sometimes two thresholds of how much RAM your Mac can take. There is Apple’s recommended maximum amount of RAM and then there is the Main Logic Board’s (MLB) real maximum. Apple only tests your Mac with a certain amount of RAM for a reason. You could go with the MLB’s maximum amount, but if you run into weird kernel panics or crashes, it could be due to that machine not responding to the amount of RAM you put in because it wasn’t designed that way.

Let’s stick with Apple’s advice. If you want to know what Apple recommends, you can copy the serial number of your Mac and paste it into the Apple Specs Support page by clicking browse, pasting it in the search box and clicking on your model after the search results appear to see how much RAM it can go up to. Once you know how much you can get, I recommend Crucial or OWC for purchasing RAM. In certain cases, Amazon will price competitively once you’ve selected the right chips.

SSD

If I was writing this four years ago, I’d be hard-pressed to recommend a solid-state drive (SSD) to you solely because of how expensive they used to be. An 80GB SSD used to cost over $200 back in 2010 and to downgrade your storage to save money would hurt many users especially if you store a lot of media. Prices have dramatically gone down over the years and an SSD gives your Mac that extra kick to make it feel snappy again.

Putting price aside, SSDs are better in every class up against hard drives. Startup times are faster, apps open with less bounces on the dock and the fear of data loss isn’t something that you’d worry as much about .[2]

An SSD paired with your upgraded RAM is almost guaranteed to make your Mac feel young again. Using the same sources that I recommended to buy your RAM from, here are current prices for SSDs:

  • 128GB SSD cost ~ $58–80.
  • 256GB SSD costs ~$100–130.
  • 512GB SSD costs ~$189–230.
  • 1TB SSD costs ~$380–450.

Both from a personal and professional standpoint, l’ve seen a good track record from Crucial SSDs. One of their current top performing drives, the MX100, is highly recommended by multiple websites and I’ve installed this SSD in a number of Mac Minis which have been running great. Crucial’s other drives, the M550 and 500, are also favored by many though could have slower write speeds in comparison to the MX100 during certain computing-intensive tasks.[3]

Prices are much more manageable and will continue to go down to where HDDs are at today. Be sure to back up your current HDD on an external drive or cloud service before replacing it with an SSD.

iMac SSDs

Tackling an iMac repair is very ambitious for the untrained. I’ve seen many trained techs (Not me; I swear.) break glass and puncture LCDs while trying to replace drives and there is also that in-line digital thermal sensor kit that you mustn’t forget about to make sure your third-party drive can function properly. For a full SSD upgrade kit, OWC sells the tools you’ll need to have a successful repair.

Software

After the hardware upgrades are completed, your Mac should be able to run the most recent version of OS X it supports without issue, but what about the features that your Mac may not have received with these updates? Or what if you can only go up to Lion or Mountain Lion? This is where third-party software has come to the rescue.

AirParrot

Pre–2011 machines can not AirPlay mirror or extend your display with an Apple TV. Fortunately that’s where AirParrot comes in. AirParrot 2 is a powerful third-party AirPlay client that unlocks features for Macs not supported by Apple and also enhances features for Macs that are already AirPlay capable. It mirrors, extends, can stream to multiple sources at once and can pause your display. If OS X Lion or later is installed and your processor is an Intel Core 2 Duo or later (~2008 Macs and beyond), then you’ll be able to use AirParrot.

I’ve used AirParrot on an 2008 MacBook (White pre-unibody) and it has impressed me. Your fan(s) may spin up loud while using it, but that’s to be expected for older machines. AirParrot costs $14.99 for a single user license and is a must-have if you own an Apple TV.

TotalFinder

TotalFinder can be a Mac power users dream, but also looked at as a utility that unlocks features you would normally not receive on an old version of Mac OS X.

If you can’t go beyond Lion or for some reason need to stay on a pre-Mavericks OS, TotalFinder brings you great features like Finder tabs and allows you more fine-grained customization for how you organize your files. I’ve used TotalFinder on old Macs and for something that changes a very important part of your OS, it performs very well. A single user license for TotalFinder costs $18.00.

More Apps Worth Discussing

  • Alfred – A powerful search tool to increase productivity. A replacement to Spotlight that works closer to the functionality that Yosemite has to offer. It is free to download.
  • Growl – It brings Notification Center like notifications to pre-Mountain Lion machines. It costs $1.99)
  • Filedrop – For AirDrop-like behavior between your phone and Mac. Filedrop costs $2.99 for the iOS and is $2.99 on the Mac App Store.

Tally

Let’s tally these upgrades up if we were to modify a MacBook Pro (15-inch, Mid 2010) for example.

  • 8GBs of RAM = ~$100
  • 256GB SSD = ~$120
  • All software mentioned: $41

For $261, I can justify investing more money into a portable that originally cost $1500 at the time of purchase. Though there is a threshold to this. Anything pre–2007 can be hit with processor performance issues and depending on what you need to use your computer for, upgrade cycles can become shorter for certain professions.

With that in mind — go ahead; breathe some new life into your Mac.


  1. One thing to note is that your processor will always be a limiting factor for very heavy processes like rendering video and since it is soldered to the Main Logic Board, it is not cost effective to replace.  ↩
  2. Keep backing up you computer no matter how reliable the drive is!  ↩
  3. Stephen has been using one of Crucial’s M5 series SSDs for two years and has not run into any issues.  ↩

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Primary is free with one in-app upgrade. Go try it.

Dark Side of the Moon

Jeanne Marie Laskas at GQ:

He was a war-hero fighter pilot. He was an MIT rocket scientist. He was a lot of impressive things, and then Buzz Aldrin went to the moon, which is maybe all you know about one of the most famous men on earth—a guy who’s been frozen, like a footprint in lunar dust, in America’s mind for forty-five years now. But the thing about Buzz is that he still wants way more than the moon.

Connected 19: Click on the Blue E

This week, on Connected:

This week, Stephen, Myke and Federico tackle a mountain of listener questions and are cast in ‘Connected: The Motion Picture.’

This episode of the show was made possible by:

  • Dash: Create beautiful dashboards with a few clicks. Sign up now to get one free private dashboard.
  • Zones: A super simple and super awesome way to manage time zones.
  • iStat Menus 5, by Bjango: an advanced system monitor for your Mac’s menubar.

Apple auto-installed yesterday’s OS X NTP update

Reuters:

When Apple has released previous security patches, it has done so through its regular software update system, which typically requires user intervention.

The company decided to deliver the NTP bug fixes with its technology for automatically pushing out security updates, which Apple introduced two years ago but had never previously used, because it wanted to protect customers as quickly as possible due to the severity of the vulnerabilities, [Apple spokesman Bill] Evans said.

Not everyone is thrilled with Apple’s decision to do this, including Shawn King at The Loop:

I understand why Apple did this but, given how much crappy software Apple has released, I’m not happy about the company “reaching into” my computer and installing software without my permission or knowledge.

I won’t argue about Apple’s track record when it comes to software quality. King is saying that because Apple’s software releases have less than great, he wants the option to hold off on a security update until he deems it okay, but in a world where a lot of people don’t update their computers very often, I don’t mind Cupertino having the power to intervene when they see needed.

It’s important to note the lack of subtlety in this line of thinking. Apple didn’t “reach in” to anyone’s system and replace their version of iWork or update their version of Final Cut Pro.

That aside, Apple’s had this ability for two years. Clearly, something about this bug was bad enough for Apple to cross the line into auto-updating. If Cupertino took the NTP issue this seriously, I think that’s worth respecting.

A few pointers for surviving holiday tech support

Bradely Chambers, for The Sweet Setup:

The Christmas season is a magical time of the year for our families. This is the time of year when we get to provide in home technical support for all of their products. They’ve got you as a captive audience for a few hours, and they’ve been waiting all year to ask you a number of questions. We decided to make a list of things you need to do to be proactive in taking care of your family members’ iOS devices and Macs.